Printing, and the costs associated with it, can be a large part of your business’ budget — up to 3%. And yet, there are numerous ways your company can reduce or eliminate many of these costs.
While many companies focus on reducing print output in order to save money, there is a more effective way to get the kind of cost savings you want without curtailing crucial business processes — optimizing your devices.
Specifically, we’re talking about ensuring that each department in your office has the right printer functions at their disposal to ensure a streamlined workflow, without extra bells and whistles that simply add cost and not usefulness.
Matching Printers with Department Function is Critical for Small Businesses
Twenty-nine percent of businesses fail due to lack of cash flow or lack of capital altogether.
That’s why small and medium-sized businesses (SMBs) are smart to prioritize print needs by department to keep expenditure on assets to a minimum.
Today’s small businesses are focusing most of their tech spending in the finance and accounting department, but marketing, sales, and human resources also get a fair share of the tech budget.
To keep each of these departments running smoothly — and your printing costs as low as possible — consider matching each department’s typical needs with the right printing device.
Here are some examples:
Your marketing department will need vivid, high-contrast colors and sharp printing output to produce the kind of sales materials that get results.
They’ll also need a relatively high output and perhaps even a wide-format design if you intend on producing a lot of marketing collateral in-house. A black-and-white device would never do — nor would a color printer with slow or low production capabilities.
The Just Right Printer: Color Multi-Function Printer (MFP) and/or a Wide-Format Color Printer.
Your sales department needs to be able to produce sell sheets and other collateral when necessary, so color will be important for this department as well, but they don’t need the same high output as your marketing team.
The Just Right Printer: Low-to-Medium Output Color Multi-Function Printer (MFP).
Finance and accounting professionals print a lot of pages. From spreadsheets to reports, this department needs a reliable device with high output capacity.
And they will benefit from the ability to scan and copy documents easily from the same device rather than losing valuable floor space to a separate copier and scanner.
What they don’t need, however, is color.
The Just Right Printer: High-Output Black and White Multi-Function Printer (MFP).
Your human resources professionals process a lot of information.
They’ll need good scanning and copying abilities for new employee intake and for sharing information with outside entities. They’ll also need a decent output speed, but probably not as much as your finance department.
The Just Right Printer: Medium-Output Black and White Multi-Function Printer (MFP).
Your front office is the hub of business, but it generally comprises only one or two people.
Scanning and copying features are important, so your front desk can also handle overflow from other departments, but they aren’t the most important elements of the printer.
Instead, focus on sharp, clear output in black and white for a professional touch and medium output to ensure this department can do double duty when necessary.
The Just Right Printer: Medium-Output Black and White Multi-Function Printer (MFP).
The Perry proTECH Advantage? Industry Experts to Help You Make the Right Choice
Having the right functionality in your print devices is important to keep your business running smoothly, and the right features can help increase productivity — the kind that drives revenue and results.
But you don’t want to overspend on features you don’t need.
That’s why you need the team at Perry proTECH. Our knowledgeable team of print experts understand industry- and department-specific print needs and is aware of the latest technology that can propel your organization to a new level of productivity.
At the same time, they are sensitive to budget constraints and can work to match the needs of your business — or a specific department — with the perfect device.
Learn how to control costs while skyrocketing business productivity with a print device matched to your business goals. Contact a Perry proTECH consultant for an assessment today.